Company Name:
The company name appears on the homepage of the application, in reports and several other places throughout the application. Changing the company name will not affect historical data, so any order reports where a company name has been changed will display the historical value of the name at the time the order was submitted.
Interop ID:
The interop ID is used as an identifier for the company when using web services. This should be unique within all buyer companies within your administrative interface.
Main Address:
The main address has two purposes. The first is for the administrative user's reference. The second is that the main address is used when “Bill for Zero Price” is enabled and XML order requests are performed. Setting this is not required, but it is a good idea.
Contact User:
The contact user field is primarily used for the administrative user’s reference. It does not interface in any meaningful way with the application.
Default Bookmark User:
The default bookmark user serves as the template for a temporary user that is created when viewing a product or category setup to use the bookmarking feature. If this is not set, the share/bookmark url feature will not work. You can change this user, however there is no method for unsetting this user as once bookmarks are enabled--a template user must always exist.
DUNS Number:
The DUNS number is for storing the buyer company’s Dun & Bradstreet unique numeric identifier. This number is used for order request and PunchOut implementations.
State of Incorporation:
The state of incorporation field is primarily used for the administrative user’s reference. It does not interface in any meaningful way with the application.
Time Zone:
The time zone affects the time and date displayed throughout the Buyer interface. This does not affect any times displayed on the Admin interface.
Merchant Account:
The merchant account is configured by a Four51 representative and dictates how all credit card transactions for that buyer company are processed.
Expire Unsubmitted Orders After:
An unsubmitted order is an order that is in a buyer user’s cart but has not been submitted. These orders are deleted automatically after 90 days; however if you wish to delete them sooner, you can put a value less than 90 in this field.
A common question from users concerns what happens if the value is set to ‘0.’ The answer is that the unsubmitted order cleanup script runs each night at midnight Central Standard Time, and if the value is set to ‘0,’ the cleanup script will delete any shopping carts that were created that day and before.
Web Theme:
This dropdown menu allows you to select the theme that all users under the buyer company will see by default. This list is populated by the themes that are assigned under the “Assign Theme to Buyers” page on the Admin tab.
Password Security:
This sets a password security level for all buyers, existing and new, for a specific buyer company.
Expire Passwords After 90 Days:
This setting will flag a buyer user’s password as expired and prompt him to change it 90 days after the latest date of the following:
Enforce Unique PO IDs:
If this setting is enabled and the user has the Edit PO ID permission, he will be prevented from entering a previously used PO ID while checking out. If the user does not have the Edit PO ID permission and the next auto-generated PO ID would be a duplicate, a “-1” is appended to the PO ID. If the PO ID with the “-1” appended already exists, a “-2” is appended, and so on. If duplicate PO IDs exist in the system already, this setting cannot be enabled before deleting those PO IDs.
Auto-generated PO ID prefix:
When placing an order on the Buyer interface, if the “Use system-generated ID” box is checked or the user does not have the Edit PO ID permission, the Order PO ID will be automatically generated. This value will be prefixed to the next auto-generated PO ID. This field can be left blank if you do not wish to prefix the auto-generated PO ID.
Auto-generated PO ID suffix:
When placing an order on the Buyer interface, if the “Use system-generated ID” box is checked or the user does not have the “Edit PO ID” permission, the Order PO ID will be automatically generated. This value will be suffixed to the next auto-generated PO ID. This field can be left blank if you do not wish to suffix the auto-generated PO ID.
Next Auto-generated PO ID:
When placing an order on the Buyer interface, if the “Use system-generated ID” box is checked or the user does not have the “Edit PO ID” permission, the order PO ID will be automatically generated. This value is set to 1,000 by default for a new buyer company and can be changed to any whole number by checking the box for “Check to set next Auto PO ID”.
PO ID Masked Input:
If there is a value in this field, the Buyer user will be required to follow the format indicated in this field. NOTE: For the alpha characters, the "a" must be lower-case character.
Google Analytics Key:
To track site statistics create a Google Analytics key for each buyer company and place that key here. NOTE: The information may take a day before it appears on Google Analytics.
Enforce Unique Address Names:
This setting prevents administrative users from creating duplicate address names through the Admin interface. This does not prevent buyer users from creating duplicate address names. This is primarily used for XML integrations, as some back-end systems will require a unique address name.
Bill For Zero-Price Orders:
This setting skips the Billing page of the checkout process and does not collect any billing information, such as payment method or billing address, when the order has a price of zero.
Order Request XML Enabled:
This setting is required for XML order request implementations and when a listener page is configured for the administrative company.
Active:
This setting determines whether the buyer company is active or not. If the buyer company is not active, any buyer user attempting to logon will not be able to do so, and will receive a message stating that the ordering site has been deactivated.
FTP Mpower Job Type:
This setting is available to administrative users that are given the appropriate permission by a Four51 representative. Setting this value to “None” results in no rendering jobs being sent to the Four51 FTP server. Setting this value to “Proof” will result in all proof jobs being sent to the Four51 FTP server. Setting this value to “Production” will result in all production jobs being sent to the Four51 FTP server.
Company Notes:
The company notes field is primarily used for the administrative user’s reference. Any information unique to the buyer company should be stored here. It does not interface in any meaningful way with the application.
Logo Image:
The logo image will appear in a list of buyer companies on the Admin interface, in the default theme (and many other themes) in the top left corner of the buyer company interface and it will also appear on the application-generated custom logon page if the "Show Buyer Logo" box is checked.
Reference Material: None
Related Articles:
Create New Buyer Company
Labels: Company settings, make edits, change, company information